BOARD POLICY
No. 4330
USE OF SCHOOL FACILITIES
All school facilities within the District have been provided primarily for educational purposes, which includes student extra-curricular activities and adult education. School activities shall take precedence over all other usage. The District is interested in recovering actual extra costs involved in permitting the use of its facilities to others. It is not the District’s intent to furnish accommodations to individuals and groups engaged in any form of private enterprise or commercial endeavor, except when providing a public service or educational activity or possibly in cases of major disasters. Non-profit, local (those located within the school district), community, civic, social and religious organizations may be permitted to use school facilities on a one-time, temporary basis whenever their usual accommodations are considered to be inadequate for a specific occasion and other reasonable arrangements cannot be made within the community. Any non-profit organization formed solely for promoting good health, constructional, non-controversial education, or interested in furthering the general well-being of the community without discriminating as to race, color, religion or sex may be classified, upon individual application, as being educational in nature. Non-profit organizations may be eligible to apply for use of facilities without cost.
The following policy will establish conditions and procedures as may be prescribed by law, under which local (those within the school district) individuals and groups may lease school facilities through the school administration. For the purposes of this policy, the athletic director may be delegated administrative authority by the Superintendent. Charges will be based on experience with actual additional costs that may be encountered by the District as a result of the activity. Different schedules have been formulated in an effort to best meet the costs of the occasion.
FACILITY LEASING GUIDELINES
Non-profit organizations may be classified into two general categories, namely:
a. Permanent: those which are organized on a continuing basis for a specific purpose with an income derived chiefly from the other sources outside those involving school facilities, such as civic, social and religious organizations.
b. Temporary: those organized for a short period and without any outside source of income, possibly for a season, such as recreational and single purpose or ‘one time’ organizations.
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BOARD POLICY
No. 4330 Cont’d
Three types of leases may be executed:
a. Single usage for a specific approved event on a specified date.
b. Seasonal usage which is approved yearly.
c. Year round usage which is approved annually.
General guidelines and procedures for facility use are defined on the Facilities Use Request and Procedure Form.
Participation in and admission to events cannot be limited in any way to an individual race, religion, sex or specific organization other than educational in nature.
Fees: Payment to the District for the use of school facilities when involved will be negotiated on an individual basis and will be determined by the time and money required to be expended by the District to return the items used to an acceptable ‘as found’ condition. This will be determined by the person designated by the superintendent, currently the athletic director/facilities use coordinator. Payment will be based on the hourly rate paid to the employees involved and other actual District costs incurred. The fee may be established prior to actual use, based on a cost estimate, or it may be determined after used based on an actual cost involved basis as will be established during the lease negotiations.
RENTAL RATES FOR THE GRAND COULEE DAM
As provided by policy #4330, the District will charge on the actual extra costs incurred
when community groups use school district facilities. Extra costs have been set at the following rates for non-profit community groups:
· Building and/or field facilities: $50.00 per night or $200.00 seasonally
$25.00 refundable fee for issuing keys and
bringing them back after use
· No charge to student groups
· Hiring a person to open and shut buildings at current wages
Any custodial costs for damages to buildings or equipment will be charged in addition to the above schedule. Groups using the buildings to operate a profitable private enterprise must negotiate the rate individually with the administration. Any group using the cafeteria facilities must hire a District trained cook at the current cook’s hourly wage.
Access codes for facility use will be issued to the approved individual by the athletic director/facilities use coordinator. Codes may be changed when the agreement expires.
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BOARD POLICY PROCEDURES
No. 4330P
I, , hereby request permission to use
for on
(name of facility) (purpose of event) (date)
Fee: $ Organization Phone
Address
Equipment to be used/Notes
Code Issued
1. A facility usage request form must be completed before usage can start.
2. Proof of insurance must be established by your organization.
3. Payment is due before your organization begins use of the facility.
4. School activities take precedence over all other activities.
5. Promote safety and do not engage in activities that endanger individuals.
6. Sufficient and competent adult supervision is required at all times.
7. The facility and equipment should be left as found. Use of equipment must have prior approval. Any damage and/or additional janitorial services will be paid for by your organization.
8. Illegal drugs, alcoholic beverages and tobacco are strictly prohibited at all times.
9. Do not limit in any way as to an individual’s race, religion, sex or specific organization.
10. If you are charging an entry fee make sure a special lease for fund raising events is established.
HOLD HARMLESS RELEASE
I, the undersigned individual, and/or organization hereby
release and agree to hold harmless the Grand Coulee
Borrower’s Signature Organization’s Name Date
Facility Use Coordinator Date
*Please attach a list with signatures from your organization’s participants.
Adopted by the Board March 21, 1983
Last Revised by the Board September 25, 2006
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